Documents
REGULATIONS
for preparation and execution of financial documents on the organization of the Conference
- Conference participants prepare the contract and the acceptance certificate by their own.
Preparation of documents provides for mandatory inclusion of Participant’s personal data in both the contract and the acceptance certificate, indication of registration fee including VAT (in both numbers and writing). The calculation of VAT at a rate of 20{b48be0b6051c0bf87c1c2ffb608cbf328f4de2b3f5fdaf09dd1f904eeb5bc212} is carried out according to the formula: total contract amount/120*20. For either live participation without publication or remote participation, VAT from 1000 rubles equals 166 rubles and 67 kopecks. For live participation with publication, VAT from 2000 rubles equals 333 rubles and 33 kopecks. VAT is included in the registration fee. The text in italics is to be corrected by the Participants in accordance with their personal data. The contract number and the date of its conclusion should not be written. After correction, italics is to be removed. In case of changing regular (not italic) text or adding extra paragraphs, changes must be approved by the secretariat of the organizing committee. Forms of documents are available on the official website of the conference.
- The Participants can act as customers on their own (in this case, contract form “for individuals” is prepared) or as representatives of their organizations (contract form – “for legal entities”).
- After preparation, it is necessary to print the contract (2 copies) and the certificate (2 copies), then the Participant must sign them.
For legal entities: a signature of a head or an authorized representative of an organization must be certified with the official seal of the organization.
- For drawing an invoice by the Institute for the payment of registration fee, it is necessary to send a letter to the Working Group by e-mail agroconf@niishk.ru. The letter must contain the attachment of a color scanned copy of the contract (image resolution is 300-400 dpi, recommended format is .pdf) on conference organization prepared and signed by the Participant. The scanned copy will be signed by the director of the Federal Publicly Funded Institution of Science “Crimean Agricultural Research Institute” and submitted to the accounting department for invoicing.
Scanned copies of the invoice and signed contracts and acts will be sent to the Participant by his or her email.
- Original copies of the documents (contract, act, and for legal entities (optional): invoices) will be issued to the Participants during the conference. If necessary, documents can be sent by mail before the conference (by agreement). An invoice will be issued to the Participant only after the acceptance certificate is signed by both parties and when the original copies of contract and acceptance certificate are in the accounting department of the Federal Publicly Funded Institution of Science “Crimean Agricultural Research Institute”.
Due to the fact that the Federal Publicly Funded Institution of Science “Crimean Agricultural Research Institute” is a budgetary organization, and following the law, the registration fee for the conference is paid by wire transfer to the account of the Federal Publicly Funded Institution of Science “Crimean Agricultural Research Institute” until 08/05/2024.
Forms of Agreements on the organization of the conference and Statements of Acceptance of work are available at: